Privacy Policy
This Privacy Policy applies to the information from VIMA Art Fair which is owned and operated by FAFCY LTD registered under the laws of the Republic of Cyprus under Reg. No. 459405, having its' registered office at 155 Archiepiskopou Makariou III, Proteas house, 5 Floor, 3026, Limassol Cyprus (“VIMA Art Fair,” “we,” “us,” or “our”).
This privacy policy sets out how VIMA Art Fair uses and protects any information that you give VIMA Art Fair when you use this website or sign up for our newsletters, purchase tickets and purchase artworks. VIMA is committed to ensuring that your privacy is protected according to the requirements of the provisions of the EU General Data Protection Regulation (“GDPR”). This Privacy Policy may be updated from time to time and we will notify you of any material changes by posting the new Privacy Policy on the Site. Please consult this policy regularly for any changes.
Any questions relating to this Privacy Policy or requests in respect of personal data or your consent should be directed to us at:
Email: info@vima.art
Please read the following carefully to understand our views and practices regarding your personal information and how we treat it.
Processing your data
We collect information to improve, protect and customise our Site, Services, features and content, develop new Services and to enable you and other Users to enjoy and easily navigate the Site.
We may collect personal data when you:
1. Fill in forms on our Site, such as mailing list sign-up
2. Register tickets, either through our Site, or through our ticketing partners
3. Purchase artwork from art fairs
4. Correspond with us by phone, email, and social media
5. Enter into a competition
6. Complete a survey
7. Agree to the use of Cookies and other web tracking tools
8. Report problems or make a complaint
9. Provide us with your payment cards information, and other payment information, as well as provided by partners or other entities engaged into processing of the payment operations conducted in connection with providing services by us.
The information you give us may include:
1. Name, home address, email address, telephone number, credit/debit card or other payment details;
2. Details of your preferences, opinions and lifestyle;
3. Information about your use of our website, events and services;
4. The communications you exchange with us or direct to us via letters, emails, chat service, calls, and social media.
5. Location, including real-time geographic location of your computer or device through GPS, Bluetooth, and your IP Address, along with crowd-sourced Wi-Fi hotspot and cell tower locations, if you use location-based features and turn on the Location Services settings on your device and computer.
We use ticketing partners more.com for payment. Your personal data may be shared with us by third parties in certain circumstances. This may include (but is not limited to) ticketing information such as date of purchase, date of visit, ticket type, number of tickets and purchase history
6. Any other information you may provide to us.
How we use your data
We use your personal data for the following purposes:
1. Dealing with your request to attend an event.
2. Internal accounting purposes.
3. Adding you to our mailing list.
4. Personalizing your visit by using cookies to recall your preferences and previous interaction with us.
5. Providing you with more information about our products and services.
6. To communicate with you regarding event details, marketing updates, and other relevant information.
7. To facilitate exhibitor applications, ticket purchases, and partnerships.
8. To conduct analytics and monitor usage trends to enhance user experience.
9. To comply with legal obligations or enforce our policies.
Sharing your data
We may share your data in the following ways:
- With service providers: We may engage third-party vendors to assist in processing payments, website hosting, email communications, and other business functions. These providers are contractually bound to protect your data:
More.com: https://www.more.com/gr-en/tickets/security-and-data-protection-policy/
- Third-party platforms: Our website and services may integrate with third-party platforms, such as WIX, Mailchimp, Google, and others. These platforms collect and process personal data according to their respective privacy policies:
WIX: https://www.wix.com/about/privacy
Mailchimp: https://mailchimp.com/legal/
Bigin by Zoho CRM: https://www.bigin.com/terms.html
and other third parties where required to perform business activities or that are permitted by law.
- With event partners and sponsors: We may share attendee information with selected event partners if relevant to your participation, subject to your preferences.
- Our service providers and professional advisers.
- Our associated companies.
- Legal compliance: We may disclose personal data if required by law, regulation, legal process, or government request.
-. Business transfers: In the event of a merger, acquisition, or asset sale, personal data may be transferred as part of the transaction.
We do not sell, trade, or rent your personal identification information to others.
Legal grounds for our processing of your personal information
We will process and/or share your personal information for a number of reasons:
· you have given us consent: for example, where you share details for particular purposes;
· this is necessary to comply with legal or regulatory obligations;
· this is necessary to deal with legal claims including court orders;
processing is necessary for our legitimate business interests or those of a third party: provided this does not override any interests or rights that you have as an individual.
Marketing
We would like to use your personal data to send you details of products or services that we offer that we have identified as likely to be of interest to you. We will only send you information in line with the preferences you communicate to us.
We use profiling to personalise the marketing communications you receive. For example, we might like to use your name, email address, location and website history to send you invitations to a local art fair, recommending artists there that would suit your tastes and suggesting website content that would help you to get the most from your visit.
If at any point you would like to opt-out of receiving communications from us, you Unsubscribe from VIMA art fair by clicking unsubscribe at the bottom of the e-mail.
Data retention
We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required by law. When no longer needed, we securely delete or anonymize the data.
Transfer of your personal information to other countries
Where we share your personal data with internal or external third parties, this may involve transferring your data outside the European Union area. We will transfer your personal data in accordance with standard contractual clauses (namely, the European Commission: Model contracts for the transfer of personal data to third countries, also known as “SCC”) to ensure that your personal data is protected and transferred securely in compliance with applicable law, including the GDPR.
Your right regarding your personal information
If you are within the jurisdiction of one of the EU Member States or in certain other jurisdictions where similar rules apply, you have certain rights in relation to your information. The availability of these rights and the ways in which you can use them are set out below in more detail.
Some of these rights will only apply in certain circumstances. If you would like to exercise, or discuss, any of these rights, please contact us.
· Access: you are entitled to ask us if we are processing your information and, if we are, you can request access to your personal information. This enables you to receive a copy of the personal information we hold about you and certain other information about it;
· Correction: you are entitled to request that any incomplete or inaccurate personal information we hold about you is corrected;
· Erasure: you are entitled to ask us to delete or remove personal information in certain circumstances. There are also certain exceptions where we may refuse a request for erasure, for example, where the personal information is required for compliance with law or in connection with claims;
· Restriction: you are entitled to ask us to suspend the processing of certain of your personal information about you, for example if you want us to establish its accuracy or the reason for processing it;
· Transfer: you may us to help you request the transfer certain of your personal information to another party;
· Objection: where we are processing your personal information based on a legitimate interest (or those of a third party) and you may challenge this. However, we may be entitled to continue processing your information. You also have the right to object where we are processing your personal information for direct marketing purposes;
· Automated decisions: you may contest any automated decision made about you where this has a legal or similar significant effect and ask for it to be reconsidered;
· Consent: where we are processing personal information with consent, you can withdraw your consent.
If you want to exercise any of these rights, please contact us in writing at the relevant email address indicated in this Privacy Policy.
Third party access to your personal data
We work closely with third parties to provide you with the services you request on our website. These third parties include cloud storage providers, analytics providers, and search engine information providers. We will only work with third-party providers that comply with applicable laws in the jurisdictions in which we operate and that abide by the GDPR and, if applicable, agree to be bound by the SCC (as referred in paragraphs 3 and 6 above).
Right to withdraw consent
Where you may have provided your consent to the collection, processing, and transfer of your personal information for a specific purpose (for example, for marketing), you have the right to withdraw your consent for that specific processing at any time, or you may withdraw your consent to this Privacy Policy. This will not affect the lawfulness of the processing we carried out on the basis of such consent before its withdrawal. Once we have received notification that you have withdrawn your consent, we will no longer process your information for that purpose unless we have another legitimate basis for doing so in law. Withdrawal of consent to this Privacy Policy will result in us having to terminate our services with you immediately.
How we protect your personal information
We will hold your information securely in line with physical, technical and administrative security measures. However, the transmission of information via the internet is not completely secure. Although we will take reasonable measures to protect your personal information, we cannot guarantee the security of your information transmitted and any transmission is at your own risk.
If a password is used to help protect your accounts and personal information, it is your responsibility to keep your password confidential. Please also be careful to avoid “phishing” scams, where someone may send you an email that looks like it is from us asking for your personal information.
Cookies and tracking technologies
We use cookies and similar tracking technologies to enhance your browsing experience. Our cookies do a number of essential things such as ensuring our website works as you would expect and remembering your preferences. These things involve your personal data being processed by other organisations, including Google and Meta.
We need your consent to use cookies in this way, so we show a notice before we do so. We take your continued use of our site, by scrolling, clicking or dismissing the notice as consent. We only use cookies if your browser privacy settings allow it. These settings are in your control and can be changed.
You can manage your cookie preferences through your browser settings. For more details, see our Cookie Policy, available on our website.
Changes this privacy policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and we will notify you of significant updates where appropriate. Your continued use of our services after such updates constitutes acceptance of the revised policy.
Contact us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at info@vima.art.
This Privacy Policy ensures that we maintain compliance while allowing flexibility in data usage where needed.